Do you have compelling Management and administrative skills? Well, you are the person we’re looking for. We are in search of candidates who meet the following requirements for this position:
Qualification
- A 3-year qualification in Supply Chain Management, Logistics, Purchasing or equivalent.
Experience
- 3-5 years of experience
Minimum Requirements
- A 3-year qualification in Supply Chain Management, Logistics, Purchasing or equivalent.
- 3-5 years of experience in Supply Chain Management and public sector procurement experience in a functional/specialist area
Skills
- Interpersonal
- Problem Solving
- Analytical
- Negotiation
- Legislation, Policies and Procedures
- Business Environment
- Supervisory
- Presentation
- Planning and Reporting
Attributes
- Innovation
- Team player
- Tact
- Judgement
- Strategic thinker
- Proactive
Other requirements
- Required to work extensive hours
- Undertake any reasonable duties as required by management.
- Required to travel
Job scope:
Perform supply chain and demand management
- Assist the development of the strategic objectives for Supply Chain Management in order to meet the strategic objectives.
- Ensure the effective selection of Strategic Service Providers and management of the stability of the relationship.
- Ensure effective management of supply chain processes in terms of Public Finance Management Act of 1999 and Treasury Regulations.
- Ensure effective commodity management through a complete commodity policy in place, contracts in place for all standard commodities.
- Coordinate appointment of bid committees.
- Administer the bidding process up to finality.
- Assist with the development and monitoring the implementation of the Demand management plans for the organization.
- Manage the compilation and customization of bid documents and general conditions of bids.
- Ensure the effective monitoring and implementation of sound procurement management systems.
- Ensure the implementation of supply chain management policies, procedures, standards, systems and practices.
- Take all precautionary measures to prevent irregular, unauthorized, fruitless and wasteful expenditure.
- Ensure the effective provision of supply chain management support to departments.
Sourcing and acquisition Management
- Provide advice in the compilation of tender documents.
- Ensure acquisition of goods and services in an economical and efficient manner.
- Ensure the effective and efficient management of tender specification and adjudication process, contract engagement process and contract value management to ensure effective management of contract agreements.
- Review quotations submitted by suppliers based on specifications.
Supplier Management
- Forge good relations with strategic or large and/or outsourced suppliers.
- Conduct evaluation of the supplier performance.
- Identify critical suppliers, supplier risks and ensure business continuity planning in terms of the identified risks.
- Facilitate the development of technical expertise within the unit and keep abreast of technical developments.
- Create and build partnerships with various internal and external stakeholders in support of the execution of the function.
- Review and maintain the central supplier database.
Contract Management
- Manage and assist in the compilation of contracts.
- Ensure effective formalizations and monitoring of Service Level Agreement.
- Manage and ensure the provision of procurement and contract management information, guidance and training to the organization.
- Assist the business units in preparing and managing all contracts.
- Maintain and update the Contract/Service Level Agreements Register
- Manage Vetting of supply chain contracts and service level agreements.
- Monitor contract expiry dates and notify end-users timeously.
Asset Management
- Manage fixed assets
- Oversee physical verification of assets(moveable and non-moveable)
- Manage internal control of fixed assets including the movement of assets
- Facilitate the process disposing of assets.
- Ensure safeguarding and maintenance of assets
Supply Chain Reporting
- Prepare monthly and quarterly management reports.
- Prepare and review the annual procurement plan.
- Report to NT on acquisitions of more than 100 000 and above.
- Assist auditors to facilitate an effective audit and attend to any audit queries or findings that might arise.
Reporting
- Oversee the management and coordination of all financial reporting activities for the organization including organizational revenue/expense and balance sheet reports development and monitoring of organizational and contract/grant budgets.
- Constantly monitor and report on the company’s financial and accounting processes and procedures, take corrective action where necessary, and recommend improvements to processes and procedures.
- Report on risk management.
- Provide regular feedback to the CEO regarding the operation of the financial department and processes therein.
People/Staff Management
- Monitor and manage staff performance within the division as appropriate in compliance with the Performance Management policy and processes.
- Ensure achievement of department planned goals and targets.
- Coach and mentor staff as appropriate to improve performance.
- Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.
- Practice sound labour relations within the approved conditions of service.
- Ensure the implementation and adherence of the human resources policies, procedures and practices within the department.
