Posted on: 07 November 2023
ID 891494

Business Supporter - Contract

  • Provision of business support on all aspects of the areas work
  • Coordination and execution of administrative functions within the Vendor area
Permit Management
  • Management of permit applications for Aspen SA Operations with SAHPRA
  • Support annual submissions of narcotics and psychotropics to SAHPRA.
  • Provide quarterly reports to SAHPRA on outstanding Triplicates.
  • Ensure expeditious receival of import and export permits/authorizations.
Administrative support
  • Assist with the qualification requirements for service providers.
  • Provide input into work activities and priorities for the unit.
  • Monitor adherence to schedules, organize and schedule meetings, monitor Vendor Management activities, and plan and make travel arrangements.
  • Prepare, compile, and release documentation to external departments, example qualification statements.
  • Coordinate project and office services
  • Performs advanced administrative, operational, customer support and computational tasks.
Process compliance (CAPAs, change, controls, deviations)
  • Administer CAPAs requests.
  • Coordinate the required tracking of change requests to SOPs and processes and assist in determining compliance with control process.
  • Assist in analyzing deviation trends.
  • Coordinate the required tracking of overdue CAPAs, CCs, deviations and internal audit reports and responses.
External audits management
  • Arrangement for local and international audits
  • Coordinate audits relating to document and information management.
  • Coordinate and provide support during external and customer and statutory external audits.
Management review, reporting and record-keeping
  • Assist in tracking and reporting on in-country Vendor Management metrics.
  • Assist in the gathering and consolidating/ compiling information required for reporting.
  • Consolidate documents.
  • Maintain and update records and systems as required.
  • Retrieve documentation and records to facilitate query resolution.
Stakeholder relations
  • Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information.
  • Schedule meetings with local suppliers
Requirements

Background/experience
  • 2 to 3 years of relevant experience with permits applications and international travel arrangements
  • Grade 12 Certificate
  • Knowledge of international travel arrangements essential (55% of responsibility) Knowledge of permit applications with SAHPRA
Specific Job Skills
  • Broad working knowledge of concepts, terminology, and specialized admin requirements to support Vendor Management
  • Knowledge of international travel arrangements essential
Competencies
  • Information Gathering
  • Following Procedures
  • Planning and Organizing
  • Meeting Deadlines
#JP
Occupation:
Manufacturing jobs


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