Posted on: 07 February 2024
ID 901097

Quality Systems Business Supporter

Job purpose
  • Coordinate and execute administrative tasks within the Validation Department
Responsibilities

Administrative support
  • Provide input into work activities and priorities for the unit.
  • Monitor adherence to schedules and report absences.
  • Coordinate project and office services.
  • Perform advanced administrative, operational, customer support and computational tasks.
  • Prepare, compile and release documentation to external departments.
  • Prepare and capture completed job cards.
  • File job cards for long term record keeping.
  • Load maintenance packages on system.
  • Assist with ensuring PPM related compliance.
  • Update, edit and/or format SOPs when required.
  • Order/ buy stationery and consumables as and when required.
  • Perform any other administrative tasks related to work area as and when required.
Reporting and record-keeping
  • Assist in gathering information required for reporting.
  • Compile standardized reports and consolidate documents.
  • Maintain and update records and systems as required.
  • File all documentation according to SOP.
  • Retrieve supporting documentation and records to facilitate and support query resolution and auditing.
Stakeholder relations
  • Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information.
Background/experience

Skills Required
  • Grade 12 with 3 to 6 years administrative experience or 2-year Diploma with 1 to 3 years administrative experience
Specific Job Skills
  • Broad working knowledge of concepts, terminology and specialized admin requirements to support area of responsibility.
Competencies
  • Information Gathering
  • Pragmatic Action
  • Meeting Deadlines
  • Finalizing Outputs
  • Maintaining Accuracy
#TL
Occupation:
Manufacturing jobs


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