Producer/Talent Coordinator
About Us:
Our client has a specialized team dedicated to improving B2B business services by linking companies with top global experts. Their mission is to empower organizations to develop and inspire their teams through captivating, story-driven sessions that promote learning and growth.
Job Description:
Our client seeking a detail-oriented and organized Producer to join the team and manage the post-sale process for expert and speaker bookings. In this role, you'll be the key liaison between the clients, speakers, and internal teams to ensure smooth execution of engagements.
Requirements
Key Responsibilities:
- Take ownership of client accounts after the initial sale, serving as the primary point of contact.
- Manage all aspects of engagement logistics, including contract negotiation and execution.
- Coordinate with clients and speakers to finalize event dates and details.
- Track and process purchase orders and invoices.
- Arrange travel and accommodation for speakers as needed.
- Ensure all parties have necessary information and materials for successful events.
- Maintain accurate records in our booking management system.
- Collaborate with sales and other internal teams to resolve any issues and ensure client satisfaction.
- Manage recordings of sessions tracking licensing agreements.
- Collect feedback from clients and experts/speakers to assess event success.
- 2+ years of experience in project management, event coordination, or a similar role.
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- Familiarity with CRM platforms such as HubSpot or Pipedrive.
- Experience with contract management and financial processes.
- Ability to multitask and prioritize in a fast-paced environment.
- Experience in the speaking industry or talent management.
- Familiarity with virtual event platforms.
- Knowledge of international travel logistics.
- Client service orientation and problem-solving aptitude.
