Team Assistant

Entity:

Customers & Products

Job Family Group:

Business Support Group

Job Description:

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.

About The Role
This role is responsible for providing an efficient, effective and comprehensive administrative and secretarial support and service to the General Manager of Supply and Operations, General and their direct reports

Job Accoutabilities

• Lead key health, safety and environment agenda items
• Act and remain and trained and compliant as the Health, Safety and Environment and Fire Marshall for the Midstream floor at the office represenatitive at the various safety meetings
• Provide secretarial and administrative support to the Head Commercial Optimisation and direct reports including:
• Diary Management & coordination of internal meetings, travel and ad hoc arrangements as required from time to time.
• Management and follow up of actions, emails and correspondence
• Coordinates travel arrangements, accommodation and itineraries including external guests and third parties
• Answers, screen calls and takes messages when the team members are out of the office and ensures that messages are passed on to the right people accurately.
• Manage, Capture and Process the monthly expense capturing via the Concur System
• Control and Co-ordinate the purchase and issue of office stationery
• Assists the team with the planning and coordination of external meetings and office events

Education

Matric, Secretarial or Supply Chain diploma or equivalent is a requirement.

Experience
Experience in Executive Support Role (3-5 years), (have relevant experience in supporting Senior Leaders / Executives)

Skills & Competencies

• Skilful application in the ability to work in ways that achieve remarkable performance
• Skilful application of the ability to embrace the changing business environment
• Skilful application of an awareness and ability to willingly take initiative lead when needed
• Expert application of the ability to work with others to make a real difference
• Skilful application of the ability to make informed and effective decisions
• Basic application of the ability to create innovative solutions to business challenges Proactive, ability to work outside normal working hours, ability to work independently

We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and many others benefits.

Travel Requirement

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bps recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.