Trade Lane Controller

This position is based in Cape Town.

JOB PURPOSE

To open, process and manage files for all groupage and FCL shipments exported on the designated trade.

KEY PERFORMANCE AREAS

Updating sailing schedule.
Process bookings and send booking confirmation to customers.
Follow up on stack dates with shipping lines and advise customers when stacks are firm.
Clear Sentry reports on a daily basis.
Send CTO/ delivery instruction to ICS / TIC.
Empty depot releases to be sent to shipping line prior to container collection.
Ensure that [shipping instruction / Bill of entry] = prior to packing / Commercial invoice / packing list and fumigation certificate is received.
Release loads on WMS, ensuring that ICS receives load list/packing instruction.
Submit shipping line shipping instruction prior to shipping line deadline.
Invoicing: Complete profiles for new shipments prior to vessel departure (giving TT Commercial sufficient time to process) / Profiles to be associated as soon as received from TT Commercial / Send invoices to customers once SOB confirmation has been received.

Print, stamp and release bills for customer collection (proof of payment required if customer is not on credit). Confirm to customers in writing once consignment has arrived at destination.
Process cargo dues / acquittals.
Process invoices within 24 hours of receipt and send proof of payment to the party involved.
Cost, close and post file within 4 days of vessel sailing.
USA - AMS filing / EUR – ENS filing to be done & details to be sent out to customers.
Issue telex releases as per SOP.
Emails – assigning emails within the given timeslot, reading and replying to emails within 24 hours of receipt.
Meet monthly budget (Volume and Revenue).
Back up for appointed Buddy.

KEY COMPETENCIES