Workforce Director - Nutun

Role Purpose:
The Workforce Director plays a pivotal role in overseeing the strategic direction, planning and execution of workforce management initiatives. Responsible for optimizing staffing levels, forecasting resource requirements, and implementing strategies to maximize operational efficiency and employee productivity. The Workforce Director collaborates closely with various departments to ensure alignment between business objectives and workforce planning initiatives.

Qualification and Experience Requirements:

• Bachelors degree in business administration, Human Resources, Operations Management, or related field; advanced degree preferred.
• Matric essential
• Experience managing senior managers within the workforce space
• Advanced Excel essential
• Proven experience in workforce management, workforce planning, or related roles, preferably in a contact center or BPO environment.
• Strong analytical skills with the ability to interpret data, analyse trends, and make data-driven decisions.
• Proficiency in workforce management software such as Verint, Aspect, or similar tools.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.
• Leadership abilities to motivate and inspire teams, drive performance, and foster a positive work environment.
• Strategic thinker with a focus on long-term planning and continuous improvement.
• Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities effectively.

Key Responsibilities:

• Reporting directly to the Chief Finance Officer. Responsible for managing a team within the workforce division i.e. Head of Workforce, Workforce Account Managers. RTAs etc.

Workforce Planning and Forecasting:

• Develop and maintain workforce planning models to forecast staffing needs based on historical data, business trends, and future projections.
• Analyse key performance indicators (KPIs) such as call volumes, handle times, and service level agreements (SLAs) to anticipate resource requirements.
• Coordinate with departmental heads to understand upcoming projects, seasonal variations, and other factors impacting staffing levels.

Staffing Optimisation:

• Determine optimal staffing levels across different departments, shifts, and locations to meet service level targets while controlling costs.
• Design and implement scheduling strategies to ensure adequate coverage while minimizing overstaffing and understaffing situations.
• Monitor real-time adherence to schedules and make adjustments as necessary to maintain service levels and efficiency.

Performance Management:

• Establish performance metrics and goals for workforce management teams, including accuracy in forecasting, scheduling efficiency, and adherence to schedules.
• Conduct regular performance reviews, provide feedback, and implement coaching and development plans to enhance team effectiveness.
• Collaborate with HR to develop compensation and incentive programs that reward high performance and drive employee engagement.

Technology and Tools:

• Evaluate and implement workforce management software and tools to streamline scheduling, forecasting, and reporting processes.
• Leverage technology to automate routine tasks, improve data accuracy, and enhance decision-making capabilities.
• Provide training and support to workforce management staff on the use of tools and systems.

Stakeholder Collaboration:

• Work closely with operations, HR, finance, and other departments to align workforce planning initiatives with organizational goals and objectives.
• Collaborate with recruitment teams to ensure timely hiring and onboarding of new employees to meet staffing requirements.
• Serve as a subject matter expert on workforce management issues, providing guidance and recommendations to senior management.

Continuous Improvement:

• Identify opportunities for process optimization, cost reduction, and efficiency improvements within the workforce management function.
• Lead initiatives to implement best practices, standardize processes, and drive continuous improvement in workforce planning and scheduling methodologies.
• Foster a culture of innovation and collaboration within the workforce management team, encouraging ideas for enhancing operational effectiveness.

Joining our organisation as a Workforce Director offers an exciting opportunity to lead a dynamic team and play a key role in shaping workforce planning strategies that drive operational excellence and business success. If you are a strategic thinker with a passion for optimizing workforce performance, we invite you to apply and be part of our team.