DEPARTMENT OF FINANCE
POSITION TITLE: COORDINATOR PROCUREMENT ADMINISTRATION (SUPPLIER MANAGEMENT)
PEROMNES POST LEVEL 8
In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the Coordinator Procurement Administration (Supplier Management) in the Department of Finance Procurement Division.
The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
Responsibilities
The incumbent will be responsible for, but not limited to the following:
- Supplier Registration and Administration
Maintain and update a database of supplier data.
Liaise with relevant personnel members to obtain and verify the information required for registration.
Approve newly created suppliers based on predetermined criteria.
Development of Supplier base.
Assists internal users with the supplier selection process.
Supplier performance management.
Compile and analyse financial and B-BBEE information.
Provide information for B-BBEE verification.
Run supplier month-end reports and submit them to the relevant manager.
- Credit Applications
Negotiate acceptable credit as well as terms and conditions with current and prospective suppliers.
Prepare credit applications and related documents for final approval by the relevant manager.
- Conflict of Interest Management
Draft and submit reports to the relevant manager on potential conflicts of interest identified.
Maintain a record of supplier contracts linked to conflict of interest reporting.
Minimum Requirements
- Three (3) years National Diploma or Bachelor/BTech degree in Finance, Supply Chain, Commerce or Legal or another relevant field.
- At least five (5) years experience with a diploma and three (3) years experience with a degree.
- Commercial/procurement and/or finance;
- Procurement practices and systems;
- Supplier evaluation;
- Supplier administration
- Negotiations and conclusion of contracts; and
- Testing and sourcing new suppliers/technologies.
- Bachelor's Degree with law/auditing as a major.
- Three (3) years experience in procurement within a tertiary education environment; and
- Experience in the use of PeopleSoft or equivalent ERP system.
The annual remuneration package will be commensurate with the incumbents level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.
Applicants are requested to apply online at www.up.ac.za and follow the link: Careers@UP
In Applying For This Post, Please Attach
- A comprehensive CV;
- Certified copies of qualifications;
- Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.
ENQUIRIES: Ms Bongeka Gqozo, email: Bongeka.Gqozo@up.ac.za, (012) 420 4028 for application-related enquiries and Pitso Mahlaole Tel: (012) 420 3497 or pitso.mahlaole@up.ac.za for enquiries relating to the post content only. No applications via email will be considered.
Should you not hear from the University of Pretoria by 31 January 2024, please accept that your application has been unsuccessful.
The University of Pretoria is committed to equality, employment equity and diversity.
In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.
All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.
The University of Pretoria reserves the right to not fill the advertised positions.
