Administrator: Projects (9 month contract - Maternity Cover)

Title of Position

Administrator: Projects (9 month contract - Maternity Cover)

Post Number

8361

Faculty/Department

University of the Western Cape -> ICS Department -> Project Management Office (PMO)

Type of Position

Fixed Term Contract

Length of Contract Period

9 Months

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

11/4/2025

Role Clarification & Key Performance Areas

The Information & Communication Services (ICS) department of the University of the Western Cape (UWC) is seeking to appoint a well-organized Project Administrator on a contract basis for 9 months.

The successful candidate must be able to work with a broad spectrum of stakeholders, work well under pressure, perform all required project related administrative functions and provide extensive support to Project Managers and Business Analysts that are concerned with the implementation of Projects or Programmes.

Role Responsibilities

• Day-to-day administration and support of multiple projects to ensure smooth and timely delivery
• Schedule meetings and workshops
• Prepare and document all meeting/workshop agendas and minutes
• Track sign-off of project artefacts and deliverables
• Monitor, track and update RAID (Risks, Actions, Issues and Decisions) Log items
• Assist with the preparation of weekly, monthly and Executive reports
• Assist with Procurement related activities across multiple projects
• Financial Administration, including:
• The updating of project financial reports and project budgets,
• Processing and raising Purchase Orders for project and departmental procurement
• Maintain all project and document folders
• Provide responses to ad hoc requests for information on projects
• Act as a link between the Project Management Office and University stakeholders as and when required

Minimum Requirements

• Senior Certificate (Grade 12)
• 2-3 Years experience within Project Administration
• Sound technology skills relating to the use of:
• MS Office Excel
• MS Office Word
• MS Office PowerPoint
• Google Business Tools: Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.

Preferred Qualifications, Skills & Experience

• Additional post Grade 12 certificate, Diploma or BTech Degree within the IT field
• Experience in using project management software and tools (e.g. MS Project, PPO)
• Experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.)

Required Competencies

• Ability to multitask, working on a number of projects simultaneously with tight deadlines
• Ability to take initiative and follow instructions
• Fast learner, able to adapt to change quickly
• Strong communication and interpersonal skills, as well as the ability to communicate effectively across diverse audiences, both verbally and written
• Problem solving skills
• Strong attention to detail
• Excellent organisational skills
• Strong planning, organising and time management skills;
• Strong verbal and written communications;
• Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines;

In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.

DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the Universitys commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.