Warehouse Administrator

Operations / Administrative

Responsible for delivering an excellent Warehouse Service to external / internal clients by adhering to Company policy and procedures as well as client SOPs
Ensure that all statutory requirements are met in accordance with Company processes and procedures
Assist and resolve all external / internal client queries
Responsible for all administrative duties and document control in the warehouse:

Recording of all warehousing cargo / stock onto the warehouse management system as per the Company procedures
All GRVs, Delivery Notes, Invoices and Received Confirmations are stored as per the Company procedures
Ensure that all damages are recorded as per the company procedures
Ensure that the warehouse management system is real time to physical stock movements
Ensure pick slip are created in the warehouse management system as per client requests
Ensure that dispatch notes are created in the warehouse management system when picks are done and finalised
Ensure that stock takes are done as per client SOP as well as assisting with capturing of stock take counts
Ensure collection / delivery notes are created in the warehouse management system as requested from time to time
Ensure all system generated documents / All warehouse release documents (PODs) are stored under EDOCS in the warehouse management system
Ensure monthly billing is done on time and shared with external / internal clients
Ensure all bond store processes and procedures are adhered to as per the legislative
Ensuring that the bond register and physical Bond Books are updated in real time
Investigate stock variances (missing / over stock balances)
Ensure that airfreight cargo has been released on time. Should cargo not be released, states warehouse process to be initiated

Financial Management / Invoicing / Reporting

Assist with creating supplier purchase orders from time to time
Assist with preparing supplier invoices for payment
Responsible for strictly maintaining and accurate invoicing for warehousing and transport clients
Ensure that all original invoices are forwarded immediately to external / internal clients with supporting documents
Manage WIPs & Accruals on a weekly basis
Assist external / internal clients with reporting as and when requested
Assist and manage job losses
Assist and prepare credit notes

Manage Customer Relationships (External / Internal)

Quality and Risk Management

Continuously evaluate your work environment and identify areas of weakness and report improvements when and where required
Manage and monitor Service Level and quality of work
Ensure all policies & procedures are followed
Prevent and recover of company and client losses
Identify risk areas and take necessary actions to prevent future occurrences
Auditing of all documents received back from the warehouse and before sharing with external / internal clients
Handling bond store clearances efficiently and accurately

Occupation:

Management, human resources jobs

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