Zutari: Co-creating an engineered impact.
We co-create engineering solutions that have a positive impact and improve peoples lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.
What kind of talent do we pursue?
We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.
About the role:
We are looking for a meticulous, highly skilled Executive Assistant to provide top-tier support for the Greater Africa region. In this role, you will be at the heart of our operations, ensuring seamless coordination and efficiency for our executive team. Your exceptional organizational skills and attention to detail will be crucial in managing schedules, preparing reports, and facilitating communication across various departments.
Role and responsibilities:
- Managing and organizing the Managing Directors calendar, scheduling appointments, meetings, and conferences.
- Coordinating any necessary travel arrangements and related expenses for the Managing Director.
- Prepare and distribute relevant correspondence, reports, and documents.
- Handling incoming and outgoing correspondence, including emails, phone calls, and other forms of communication. Prioritizing and responding to messages on behalf of the executive as needed.
- Collecting, organizing, and maintaining important documents, files, and records. Retrieving and presenting information as required by the executive for decision-making and reporting purposes.
- Planning and preparing for meetings, including agenda creation, document preparation, and logistical arrangements. Attending meetings and taking minutes when necessary. Following up on action items and ensuring deadlines are met.
- Assisting with the coordination and management of various projects or initiatives. This may involve research, data analysis, preparing reports, and monitoring project progress.
- Building and maintaining positive working relationships with internal and external stakeholders, including staff, clients and partners. Acting as a liaison between the executive and other individuals or departments.
- Collaborate with cross-functional teams to ensure effective communication and coordination.
- Providing general administrative support, such as managing office supplies, filing documents, processing expenses, and handling any other administrative tasks as needed.
- Assisting with ad hoc requests or special projects that may arise, demonstrating flexibility and adaptability to meet the changing needs of the executive and the organization.
- Provide administrative support on finance-related tasks and systems on behalf of the Managing Director.
- Bachelor's degree/Diploma/Certificate in Business Administration, or a related field
- Minimum 7 years of experience as a corporate administrator or in a similar administrative role
- Proficient in Microsoft Office Suite
- Strong communication skills
- Ability to multitask and deliver at pace
- Experience working across multiple geographies
- Knowledge of French or Portuguese will be advantageous
